Want to run for a position in 2018? We’d love to have you as part of the team!

What is the board?

Gem City Swing is a Ohio non-profit organization, which means that we don’t have any owners.  Instead, we have a Membership, who, at the end of each year, votes on the board members for the next season.  The Board then makes all the decisions regarding the health of the organization for the next year.

According to our bylaws, we must have between 5 and 9 board members as an organization. Additionally, 4 board members have special titles…President, Vice-President, Treasurer, and Secretary.  These are very small responsibility positions…the President runs the meetings and is the tie-breaker vote if necessary, and the Vice-President is the backup.  The Treasurer manages the financial books, and the Secretary takes notes and constructs minutes from each meeting.  All other decisions are decided on with a majority vote of the board, so in all other decisions, each board member is equal.  The four named positions are simply decided upon by at the first meeting of the year by the new incoming board.

If you’re interested in being on the board in 2018, let us know by December 10th!  Send us an email at info@gemcityswing.com expressing your interest.

How do I vote?

Elections will be at the beginning of the social dance on December 12th.  Each member present will be given a list of names of people running for board positions.  Each member must then rank each candidate from “would most like to see on the board” to “would least like to see on the board.”  Please note that because we have multiple people being seated onto the board, the order you rank people matters, all the way down to the last person.  Think carefully before submitting your ballot!

After all ballots are submitted, the votes will be tallied using “Relative Placement” a common scoring technique used to judge competitions in the jazz world.  Winners will be announced once the votes are tallied.

Discussion of scoring systems

For the 2017 elections, we used Multi-seat Single-Transferable-Vote to tally the scores.  It was chosen due to it’s popularity as STV is used as an actual voting system in countries around the world for government elections.  However, upon analysis of the voting results, we discovered that, while STV works great for elections with large numbers of voters, outlier votes, especially at high ranks can significantly skew the results.  This isn’t a big deal in governmental elections when you have millions of people voting for a few seats–large numbers of people tend to smooth out outlying data.  However, when we have a much smaller number of voters (such as in 2017), the majority of people can rank one way, but one or two outlying votes at a low rank can simply skew the results.

This year, we are attempting to use Relative Placement as a scoring system instead.  Relative Placement is currently used to score dance competitions, but can place people in board positions just as easily.  Relative Placement is designed to be robust against outlying votes, requiring a majority of voters opinions before anyone is seated.  This makes it plausibly a more representative system for our club size.

If you are interested in how Relative Placement is tallied, check out this awesome blog discussion of the topic here:  https://jazzmonkey.wordpress.com/2013/04/19/6-steps-to-understanding-relative-placement/

Election 2018